What documents are required to apply for a virtual office?

1.Service Details and Background

One of the most common questions for business owners, entrepreneurs, and SME managers is whether a copy of the Certificate of Incorporation is required when applying for a Hong Kong virtual office. In accordance with Hong Kong company regulations and industry standards of major business centers, applicants for a legitimate virtual office address must submit the relevant company registration documents and identity proof of the applicant.This requirement is designed to prevent illegal activities and money laundering, while helping service providers verify the client’s identity and standardize the service process.

2.Required Documents and Application Details

The following are the main documents typically required when applying for a virtual office service:

• Copy of Certificate of Incorporation
  Issued by the Hong Kong Companies Registry, this certificate confirms the company’s legal existence, showing the company number, registered name, and incorporation date.

• Copy of Business Registration Certificate (BR)
  Issued by the Inland Revenue Department, it details the company’s registered address, name, business nature, and validity period. Every compliant Hong Kong company must hold this certificate.

• Identity Proof of Responsible Person / Director (ID or Passport)
  Used to verify the applicant’s identity and prevent fraud. Typically required for the company’s responsible person, authorized signatory, or principal directors.

• (If applicable) Ownership Structure & Director/Shareholder List
  In certain cases, submission of the latest NAR1 or Annual Return may be required to verify current directors and ownership structure.